[Alter Music Announce] Alter Music Association Minutes

[M. Kinsella]

Attached and pasted below are the notes from the April Music Association
Meeting.  Please let me know if there are any additions or corrections.

Mary Kinsella, Secretary
Alter Music Association


Alter Music Association
Meeting Minutes
Monday 6 April 09

Attendance:

Scott Bleser
Jeremiah Brunney
Patty Burian
Jennifer Kendo
Mary Kinsella
Joan Kolber
Michelle Pentecost
Mike Pentecost
Debby Reinstatler
Tara Sira
Sue Thompson
Todd Tucker
Bob Turner
Monica Turner
Vicki Wright


Monica opened the meeting at 7:30 with a prayer.

Approval of the Minutes
There were no changes proposed for last month’s meeting minutes.  Laura
moved to approve the minutes from March.  Michelle seconded and the motion
passed.

Band Director’s Report – Todd Tucker
Todd reported the following items:

The Alter Campaign Kickoff was a success.  Thanks to parents for having
their students there.

The inaugural SWOCHB (South West Ohio Catholic Honors Band) rehearsals and
concert were a hit.  The honor ensemble was above and beyond what we had
hoped for our first year.  Congratulations to Mitchell Bleser, Lauren
Guerriero, and Nathan Braun!  The event will be hosted by UD next year.

A new member open house was held Monday, March 30.  Thanks to Debby, Sue,
and Scott for volunteering their time.  This was to help new parents, so
they aren’t overwhelmed at the annual band camp meeting.

7th and 8th grade auditions were a success.  Four new wind members
auditioned successfully last week: 2 saxophonists, a trumpet, and a baritone
player.  The numbers for next year’s band are currently 31 musicians and 7
color guard.

Grease orchestra rehearsals are ongoing.  Student musicians are Alex White,
Tom Horwath, Jason Thompson and Lauren Guirriero.  They will play along with
the hired musicians, including Nick and Jeremiah.

The Spring Band Tour is scheduled for Friday, April 24.  This is an excused
absence for all of our students (grades 7 – 12).  All members are expected
to participate.  Performances have been confirmed at St. Charles, St.
Albert, Incarnation and both the east and west campuses of Bishop Leibold.
Lunch, as usual, will be at Marion’s Pizza.  The schedule was emailed last
week.

The Annual Band Camp Information Meeting is Monday, April 27, at 6:30pm in
the Band Room.  All parents and members must attend.

The Spring Concert is Sunday, May 17 at 4pm in the gym.  The concert will
include the beginning and advanced elementary bands, the Alter Jazz
Ensemble, Alter Drumline, and Alter Winter Guard.  High school musicians are
needed to perform with the elementary advanced band.  Any of the current
high school band students may participate.  Four pieces are included, which
would take minimal rehearsal time for Alter band students.  They only need
to attend two rehearsals:  Thursday and Friday, May 14 and 15, 6-7pm in the
Band Room.  This should be a fun time and a great experience for the younger
kids.

All woodwind and brass music for our 2009 show “In The Dark of [k]Night” is
available for those wanting to get a jump on their parts.  Also, anyone who
would like a copy of the midi recording should bring in a blank CD.  There
will be auditions for tenor saxophone/trombone solos, alto
saxophone/mellophone solos, clarinet and trumpet solos.

All moms and dads who are handy with a hammer are needed for prop
construction for the fall show.  Those interested in volunteering should
contact Mr. Tucker.

Percussion Clinics are May 11-13, 5:30-8:30 with Nick and Josh.

Color Guard Clinics are May 11-13, 5:30-7:30 with Amanda in the Aux gym.

Leadership and Drum Major Clinics/Auditions are as follows.  Applications
are available for pick up.  All students entering 10-12th grade are
encouraged to apply.
--Conducting/Leadership Clinic are Tuesday – Thursday, May 26-28, 4-5:30pm
--Drum Major Auditions and Leadership Interviews are Friday, May 29,
4-5:30pm

Treasurer’s Report – Patty Burian
Patty distributed the budget report to date and the latest income/expense
and register reports.  Basketball Concessions income is reported as shown
below.  Bob moved to approve the treasurer’s report.  Scott seconded, and
the motion passed.
Committee Reports

Band Camp – Debby Reinstatler
Debby reported that she is making copies of the packets to be distributed at
the Band Camp Meeting.  All band parents are required to attend this meeting
on April 27 at 6:30pm in the Band Room.  A letter will be sent (through US
mail) as a reminder for parents.

Basketball Concessions – Patty Burian
Patty distributed the income statement from the Basketball Concessions.
Total profit was $1370, which is lower than the budgeted amount by about
$300.  There are leftover drinks available for the mulch sale.

Chaperones – Sue Thompson
Sue reported that the spring band tour needs a chaperone all day.  Joan
volunteered to cover.

Publicity – Sue Thompson
Sue reported that the ad for the spring musical has been placed, and the
yearbook ad is in work.  Mulch sale announcements have been coming out in
church bulletins.  There should also be an article in Knightlines.  John
Patterson has a Mulch Sale announcement to send out via email.  Sue is
preparing a message with information on the Band Banquet, including dinner
options and a request for RSVP.  The message will be sent out to Band
families via email.

Mulch Sale – Monica Turner
Monica reported that Mulch Sale planning meetings have been ongoing, and
things are proceeding smoothly.  Some further discussion on this topic will
take place after this meeting.  The final planning meeting before the sale
is scheduled for Monday, April 20, at 7:30pm at Panera in Centerville.

Pit Crew – Mark Burian
No report.

Transportation – Bob Turner
Bob reported that Scott will drive the bus for the spring band tour.

Uniforms – Laura Walters and Michelle Pentecost

Laura reported that at least seven pairs of band uniform pants need to be
replaced due to wear.  She estimated this would cost about $50 per pair.
Laura moved to replace 7 pairs of pants at a cost of up to $400.  Tara
seconded, and the motion passed.  Laura reported that the gold polos will
all be replaced as well, at a cost of approximately $15 each.  The polos are
considered personal gear, so all band members will be required to purchase
one.

Laura would like to purchase jackets that are more functional than the gold
anoraks that are currently in use.  She suggested an all-weather jacket that
is flannel-lined, wind and water proof.  This would not be personal gear,
but part of the uniform.  With the logo, the cost of the jacket is $47.50
each.  Laura will compile more information to present at the next meeting.
Laura and Todd will also order samples of the jacket and the polo shirt for
the Music Association to see at the next meeting.

Three pairs of brown uniform cuffs are missing.  Band members are asked to
check at home for these.  Uniform measuring for new members, and for the new
shirt and jacket orders, will take place during the Band Camp meeting on
April 27 at 6:30pm.

Hospitality – Jennifer Kendo
Jennifer will arrange refreshments for the spring concert.  In addition to
high school families, elementary school families will also be asked to bring
cookies.  Mulch sale food will be discussed after this meeting.

Old Business

Tara reminded everyone that fliers for the dining-to-donate fundraiser at
Applebees need to be turned in with orders at the restaurant on Wilmington
Pike.  The fliers should be distributed by John Patterson through email.
Sue will contact him as a reminder.  Hardcopies of the flier will be
available to hand out at the Mulch Sale and at the band camp meeting.  Sue
will send it out as an attachment to Music Association members for printing
and further distribution.

New Business

Todd reported that Band Room renovations are still on hold.

Monica reported that she took one of the band uniform winter jackets to
Tuffy Brooks to address the issue with screen print coming off during
laundering.  They appliquéd the “Alter” lettering on the hood as a sample.
The coat can now be washed and the lettering will stay in place.   They will
appliqué more jackets at a cost of $16 each.  Monica moved to approve $800
to have a winter coats appliquéd.  Laura seconded, and the motion passed.

Debby reported that she would like to reword the fundraising requirement in
the band manual prior to distributing them at the April 27 meeting.  The
wording should reflect recent changes in the poinsettia sale and should
indicate that participation in all major fundraisers is required.  Debby
will prepare a draft and email it to the executive council.
Michelle announced that the next Mattress Sale fundraiser is scheduled for
August 8 at St. Charles.  The Bands of America trip is scheduled for
November 12-13.  She had looked into a possible ATP (tennis tournament at
Kings Island) fundraiser but those opportunities are completely booked.  We
are on a waiting list.

Todd announced that the high school now has on order the following items:
new music appreciation books, CDs, etc; new Winger student music chairs (40
chairs on 2 racks); a new conductor system – podium, chair, stand; and a
Kurtzweil piano.  These items should be here by the end of the school year.

Laura moved to adjourn the meeting.  Scott seconded, and the motion passed.
The meeting was adjourned at 9:03 pm.  The next Music Association meeting is
scheduled for Monday, May 4 at 7:30pm in the Band Room.
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