From mkinsella at woh.rr.com Fri Jul 24 11:30:50 2009 From: mkinsella at woh.rr.com (M. Kinsella) Date: Fri, 24 Jul 2009 14:30:50 -0400 Subject: [Alter Music Announce] AMA July Meeting Notes and information Message-ID: AMA Members, Attached and pasted below are the minutes for the Alter Music Association meeting held July 6. Please let me know if there are any changes or corrections. See you all at the Band Camp Concert/Picnic. The next AMA meeting is August 3. Mary Kinsella, Secretary Alter Music Association ***** Alter Music Association Meeting Minutes?July 6, 2009 Attendance Scott Bleser Jeremiah Brunney Mark Burian Patty Burian Mary Kinsella Michelle Pentecost Debby Reinstatler Todd Tucker Bob Turner Monica Turner Laura Walters Monica opened the meeting with a prayer at 7:30pm. Approval of the Minutes The minutes from last month were compiled by Debby and sent out by Todd. No changes were requested. Michelle moved to approve the June minutes, Scott seconded, and the motion passed. Band Director?s Report ? Todd Tucker Todd reported the following status. ? Six students turned in T-shirt designs. The Leadership Corps will decide on the final design. ? At the FJM Leadership Camp in June, Alter Band students were chosen as the Most Improved group. Sydney Parker was given an Outstanding Achievement Award. ? The Tarp is painted. Thanks to all who donated items and time. ? Tom Walters has built the four field props. Volunteers are needed to help paint them. ? All Color Guard flags are in (4 designs, 32 flags). We are only waiting on the show uniforms. ? Due to construction in and around the Aux Building, Alter has asked that the Band move to Seton Hall until August 1. Details will follow by email. ? Music packets have been mailed to all Band members. Students should be practicing all music. ? Mini-Camp begins Monday, July 20. Help is needed to line the practice field out front. ? Students must bring the following to Mini-Camp: instruments in working order (reeds, valve oil, silks taped, etc.), flip folder and lyre, proper athletic footwear for marching, binder with all music that has been handed out or mailed, pencil, sunscreen, sunglasses, hats, water bottles. ? Any donations of garage fixtures to hang percussion equipment/instruments on the wall would be appreciated. Treasurer?s Report ? Patty Burian Patty distributed the proposed budget. Fundraising amounts have been added, and a $20 fee will be requested for each student for Friday food. The budget is now balanced. Staff stipends and music costs have increased. Competition fees are also higher to accommodate the BOA competition. Debby moved to approve the 2009-2010 budget, and Laura seconded. The motion carried. Patty also distributed the register report and the year-to-date budget report. Some Mulch Sale expenses are still outstanding. The current checking account balance is $21,864. Scott moved to approve the Treasurer?s report. Michelle seconded, and the motion carried. Committee Reports Bylaws Committee ? Angela Parker and Jennifer Kendo Mark reported for Jennifer that the revised bylaws are not ready for a vote yet. Revisions are still in progress. Instead Mark moved to amend the current bylaws to add two ?members at large? to the executive committee for the next election. One member is to represent underclassmen (7-9 grade) and the other is to represent upperclassmen (10-12 grade). The motion also includes a revision to change the position of Vice President to President Elect, and stipulates that the President Elect will fill the office of President after serving her/his term as President Elect. The motion was seconded by Michelle. The motion carried. Bylaws changes will be finalized and sent out before next month?s meeting. Members will vote on the revised bylaws at that meeting. Band Camp ? Debby Reinstatler Debby reported that she gave a deposit for Band Camp to Patty. She also requested a $200 cash advance to purchase items needed for Band Camp. Monica moved to approve that request, Laura seconded, and the motion passed. Uniform orders from the Band Camp packets were turned over to Laura. Debby reported that most Band Camp payments have been received. The students will be in the Laurel Hall dorm at Wright State for Band Camp week. Basketball Concessions ? Patty Burian No report. Chaperones ? Sue Thompson Sue reported by email that she will work with Debby regarding band camp chaperones. Hospitality ? Jennifer Kendo No report. Mulch Sale ? Monica Turner A few more checks have been received. Three are still outstanding. Bob still has a few expenditures to report. Pit Crew ? Mark Burian Mark reported that planning for storage and transportation of equipment for the coming year will start soon. Arrangements will be made to check out the truck that may be donated. Transportation ? Bob Turner Bob is turning over the transportation lead and will not chair the committee this coming year. This position needs to be filled. Transportation arrangements for the return trip from Band Camp are underway. Scott and Mark will handle bus and truck needs. Publicity ? Sue Thompson First Knightlines input is due later this summer. Uniforms ? Laura Walters and Michelle Pentecost Laura reported that uniform fitting will have to be scheduled around the construction. Sometime in August, before pictures on the 18th, is a possibility. New jackets and shirts are in at FJM. Duffle bags are also in. Band uniforms will be kept in the new portable closets. The current uniform room will become the color guard room. Old Business BOA trip ? Michelle and Jeremiah put together a fundraising plan for the trip to Indianapolis in November. Michelle will put a payment schedule together to mail out to parents. This will include costs for the trip and fundraising opportunities. Enough fundraising opportunities are planned to cover all costs. Students/parents will be responsible for funds that students do not earn through fundraising efforts. The first payment for the trip is due July 31. A Fundraising/Trip Committee is being formed, and volunteers are needed. Interested AMA members should contact Michelle. The planned fundraisers are as follows (some dates are approximate): ? Peeler Card Sale ? currently underway ? Mattress Sale ? August 8 ? City Barbeque Event ? August 11 ? Elder Beerman Community Day Fundraiser (Dayton Mall) ? October 1 through November 14 ? Baskin Robbins Ice Cream Social ? August 29 ? Krispy Kreme Donut Sale at Alter ? weekly ? Little Caesars Pizza Sale - TBA Help is needed with signs for the Mattress Sale. The plan is to distribute flyers for the Mattress Sale and the City Barbeque event. Students will be counted on to distribute these. New Business None reported. Debby moved to adjourn the meeting. Mark seconded, and the motion passed. The meeting was adjourned at 8:35pm. The next Music Association meeting is scheduled for Monday, Aug 3 at 7:30pm in the Band Room. -------------- next part -------------- A non-text attachment was scrubbed... Name: AMA minutes 6Jul09.doc Type: application/msword Size: 29696 bytes Desc: not available URL: