[Alter Music Announce] AMA July Meeting Notes and information

[M. Kinsella]

AMA Members,

Attached and pasted below are the minutes for the Alter Music Association
meeting held July 6.  Please let me know if there are any changes or
corrections.  See you all at the Band Camp Concert/Picnic.  The next AMA
meeting is August 3.

Mary Kinsella, Secretary
Alter Music Association

*****
Alter Music Association
Meeting Minutes—July 6, 2009

Attendance

Scott Bleser
Jeremiah Brunney
Mark Burian
Patty Burian
Mary Kinsella
Michelle Pentecost
Debby Reinstatler
Todd Tucker
Bob Turner
Monica Turner
Laura Walters

Monica opened the meeting with a prayer at 7:30pm.

Approval of the Minutes
The minutes from last month were compiled by Debby and sent out by Todd.  No
changes were requested.  Michelle moved to approve the June minutes, Scott
seconded, and the motion passed.

Band Director’s Report – Todd Tucker
Todd reported the following status.
·	Six students turned in T-shirt designs.  The Leadership Corps will decide
on the final design.
·	At the FJM Leadership Camp in June, Alter Band students were chosen as the
Most Improved group.  Sydney Parker was given an Outstanding Achievement
Award.
·	The Tarp is painted.  Thanks to all who donated items and time.
·	Tom Walters has built the four field props.  Volunteers are needed to help
paint them.
·	All Color Guard flags are in (4 designs, 32 flags).  We are only waiting
on the show uniforms.
·	Due to construction in and around the Aux Building, Alter has asked that
the Band move to Seton Hall until August 1.  Details will follow by email.
·	Music packets have been mailed to all Band members.  Students should be
practicing all music.
·	Mini-Camp begins Monday, July 20.  Help is needed to line the practice
field out front.
·	Students must bring the following to Mini-Camp: instruments in working
order (reeds, valve oil, silks taped, etc.), flip folder and lyre, proper
athletic footwear for marching, binder with all music that has been handed
out or mailed, pencil, sunscreen, sunglasses, hats, water bottles.
·	Any donations of garage fixtures to hang percussion equipment/instruments
on the wall would be appreciated.


Treasurer’s Report – Patty Burian
Patty distributed the proposed budget.  Fundraising amounts have been added,
and a $20 fee will be requested for each student for Friday food.  The
budget is now balanced.  Staff stipends and music costs have increased.
Competition fees are also higher to accommodate the BOA competition.  Debby
moved to approve the 2009-2010 budget, and Laura seconded.  The motion
carried.   Patty also distributed the register report and the year-to-date
budget report.  Some Mulch Sale expenses are still outstanding.  The current
checking account balance is $21,864.  Scott moved to approve the Treasurer’s
report.  Michelle seconded, and the motion carried.

Committee Reports

Bylaws Committee – Angela Parker and Jennifer Kendo
Mark reported for Jennifer that the revised bylaws are not ready for a vote
yet.  Revisions are still in progress.  Instead Mark moved to amend the
current bylaws to add two “members at large” to the executive committee for
the next election.  One member is to represent underclassmen (7-9 grade) and
the other is to represent upperclassmen (10-12 grade). The motion also
includes a revision to change the position of Vice President to President
Elect, and stipulates that the President Elect will fill the office of
President after serving her/his term as President Elect.  The motion was
seconded by Michelle.  The motion carried.
Bylaws changes will be finalized and sent out before next month’s meeting.
Members will vote on the revised bylaws at that meeting.

Band Camp – Debby Reinstatler
Debby reported that she gave a deposit for Band Camp to Patty.  She also
requested a $200 cash advance to purchase items needed for Band Camp.
Monica moved to approve that request, Laura seconded, and the motion passed.
Uniform orders from the Band Camp packets were turned over to Laura.  Debby
reported that most Band Camp payments have been received.  The students will
be in the Laurel Hall dorm at Wright State for Band Camp week.

Basketball Concessions – Patty Burian
No report.

Chaperones – Sue Thompson
Sue reported by email that she will work with Debby regarding band camp
chaperones.

Hospitality – Jennifer Kendo
No report.

Mulch Sale – Monica Turner
A few more checks have been received.  Three are still outstanding.  Bob
still has a few expenditures to report.

Pit Crew – Mark Burian
Mark reported that planning for storage and transportation of equipment for
the coming year will start soon.  Arrangements will be made to check out the
truck that may be donated.

Transportation – Bob Turner
Bob is turning over the transportation lead and will not chair the committee
this coming year.  This position needs to be filled.  Transportation
arrangements for the return trip from Band Camp are underway.  Scott and
Mark will handle bus and truck needs.

Publicity – Sue Thompson
First Knightlines input is due later this summer.

Uniforms – Laura Walters and Michelle Pentecost
Laura reported that uniform fitting will have to be scheduled around the
construction.  Sometime in August, before pictures on the 18th, is a
possibility.  New jackets and shirts are in at FJM.  Duffle bags are also
in.  Band uniforms will be kept in the new portable closets.  The current
uniform room will become the color guard room.

Old Business

BOA trip – Michelle and Jeremiah put together a fundraising plan for the
trip to Indianapolis in November.  Michelle will put a payment schedule
together to mail out to parents.  This will include costs for the trip and
fundraising opportunities.  Enough fundraising opportunities are planned to
cover all costs.  Students/parents will be responsible for funds that
students do not earn through fundraising efforts.  The first payment for the
trip is due July 31.  A Fundraising/Trip Committee is being formed, and
volunteers are needed.  Interested AMA members should contact Michelle.  The
planned fundraisers are as follows (some dates are approximate):
·	Peeler Card Sale – currently underway
·	Mattress Sale – August 8
·	City Barbeque Event – August 11
·	Elder Beerman Community Day Fundraiser (Dayton Mall) – October 1 through
November 14
·	Baskin Robbins Ice Cream Social – August 29
·	Krispy Kreme Donut Sale at Alter – weekly
·	Little Caesars Pizza Sale - TBA

Help is needed with signs for the Mattress Sale.  The plan is to distribute
flyers for the Mattress Sale and the City Barbeque event.  Students will be
counted on to distribute these.

New Business
None reported.

Debby moved to adjourn the meeting.  Mark seconded, and the motion passed.
The meeting was adjourned at 8:35pm.  The next Music Association meeting is
scheduled for Monday, Aug 3 at 7:30pm in the Band Room.
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