[Alter Music Announce] AMA Minutes for March Meeting

[Robert Turner]

All,

This is Mary's notes from the March Meeting. They were delayed getting the new mailing list up and running.

Bob Turner

ALTER MUSIC ASSOCIATION:

Attached and pasted below are the minutes from the March 2 Music Association
meeting.  Please notify me if there are any changes or corrections.  Thank
you.

Mary Kinsella, Secretary
Alter Music Association

***********************
Alter Music Association
Meeting Minutes
Monday, March 2, 2009

Attendance:

Patty Burian
Jennifer Kendo
Mary Kinsella
Joan Kolber
Michelle Pentecost
Debby Reinstatler
Tara Sira
Todd Tucker
Bob Turner
Monica Turner
Vicki Wright

Monica opened the meeting at 7:30 pm with a prayer.

Approval of the Minutes
Monica requested any changes to last month?s meeting minutes.  None were
reported.  Michelle moved to approve the minutes for January, Vicki
seconded, and the motion passed.

Director?s Report ? Todd Tucker
Todd reported that the Release Party was a big hit, and thanked everyone,
especially the Walters for hosting.  Students may pick up music and
leadership/drum major packets anytime.  Todd can burn a CD if you bring a
blank one.

Todd summarized upcoming events and related information as follows:

March 15 ? Band performs at the Alter Campaign Kick-off.  Students should
pick up their uniforms (but not hats or plumes) that week by Thursday, March
12, so they can show up to rehearsal on the 15th already dressed and ready
to go.  Note there is no school on Friday, March 13.

12:00 noon ? warm up/rehearsal begins in the band room.  Students should
arrive in time to be playing at 12:00.

12:45-1:05 ? Marching Knights perform.  A list of tunes to be performed will
be sent out so that students can be prepared.

2:25-2:35 ? Drumline performs cadences for the crowd.

March 22 ? Southwestern Ohio Catholic Honor Band Concert at 2:00 at the
College of Mount St. Joseph in Cincinnati.  Students performing: Mitchell
Bleser, Lauren Guerriero, and Nathan Braun.

April 1-3 ? New 7th and 8th grade member auditions 4-6pm.

April 24 ? Spring Band Tour, including Incarnation, Leibold (east and west),
St. Charles, and St. Albert.  A bus, a driver, and a chaperone are needed.

April 27 ? Band Camp/Paperwork meeting for all Marching Knights parents (new
and returning) 6:30pm.

May 21 ? Band Banquet 6:30pm at Der Dutchman in Waynesville.  A private
room, servers, awards table, and full buffet will be provided at a cost of
$13.71 per person, gratuity and beverages included.  Payment in full is due
the night of the event, no deposit is required.  There is no charge for the
banquet room.  The room is reserved for us from 6:30 to 9:00pm, with dinner
served at 7pm.

Todd also announced that the Band Room renovation is underway and must be
completed by the end of May.  This includes removal of risers and carpet,
repairing or removing cabinets, and general cleaning.  The orientation of
the room will also be flipped.

Todd will be requesting new music, i.e., 8 new pieces for pep band/stand
music, estimated to cost $415.  He will check with Alter to see if funds are
available from the school.  If not, Music Association funds may be requested
at the next meeting.

Todd reminded everyone that the school day will include 8 periods beginning
next year.  This has been instituted so that students may take more fine
arts classes during the day.  Parents are encouraged to talk to Matt
Sableski about how students may fit more of the ensemble classes into their
schedules.

Treasurer?s Report ? Patty
Patty distributed the registry report and the year-to-date income and
expense report.  Transactions mainly include expenses for the Basketball
Concessions.  The reimbursement from the State for expenses related to the
championship football game has been received and deposited in the amount of
$1020.  The uniform account balance is $23,263.21.  Bob moved to approve the
treasurer?s report.  Debby seconded, and the motion passed.

Committee Reports

Band Camp ? Debby Reinstatler
Debby reported that she will be meeting with Todd on Friday to review the
Band Camp paperwork.  The wording in the packet for fundraising
expectations, in particular, will have to be updated.  Posters and blankets
for senior gifts have been purchased.  Jennifer requested that a food survey
and information on the Band Camp picnic also be included in the packets.
The venue for Band Camp picnic is not expected to be on the Alter campus due
to construction.  Todd reminded everyone that the parking lot and the alley
next to the Band Room will not be accessible during Mini Band Camp.

Basketball Concessions ? Patty Burian
Patty reported that Concessions were sold at the last game on Tuesday.  She
thanked all the parents who helped out this year; the volunteer system
worked very well.  Profit for the year is estimated around $1200, which is
lower than the budgeted amount.  This is probably due to some competition
with the Spirit Shop and pop machines.  Pizza sales were also down.

Chaperones ? Sue Thompson and Diane Scharf
Monica reported for Sue that a chaperone is needed for the Spring Band Tour.

Publicity ? Sue Thompson
Monica reported for Sue that the April/May Knightlines article is due March
5th.  This will incude detailed information on the Mulch Sale.  Sue is
currently focusing on Mulch Sale communications support.  Sue has received
an ad request for the Spring Musical.  The cost for a full-page ad in the
playbill is $140.  Band members who participate in the musical will be
acknowledged in the ad.

Hospitality ? Jennifer Kendo and Zebbie Borland
No report.

Mulch Sale
Monica reported that the second Mulch Sale planning meeting was held
Thursday.  Plans are moving along smoothly.  Vicki will be sending out
schedules for volunteers to work the Mulch Sale weekends.  This year
Saturday schedules will be staggered instead of the usual 2 half-day shifts.

Pit Crew ? Mark Burian
No report.

Transportation ? Bob Turner
No report.

Poinsettia Sale ? Angela Parker
No report.

Uniforms ? Laura Walters and Lois Volk
No report.  Michelle mentioned that she has attempted to wash some of the
brown insulated coats, and some of the lettering is coming off.  She will
contact the vendor on this issue.

Voice of the Marching Knights ? Tom Kendo
No report.

Old Business
Tara reported that the Spring Banquet arrangements are completed.  She
requested help selecting menu choices.  Debby volunteered to help.

New Business
Tara presented a new fundraising idea: Applebees Dining to Donate program.
Band members will hand out flyers advertising a 4-hour time slot on a given
day.  Patrons are encouraged to dine there and turn in the flyer at the
restaurant.  Applebees will donate 10% of the sales from customers who turn
in flyers.  Vicki mentioned that St. Charles has used this fundraiser
successfully.  The group discussed that a date soon after Mulch Sale would
be a good idea since flyers can be handed out at the sale.  The flyer can be
distributed via John Patterson and can be posted on the Band website.

Michelle reported that the Elder Beerman Community Days fundraiser has
earned $520 so far.  Another $200 should come from selling coupon books at
the door.  A few students still have to turn in their sales/remaining coupon
booklets.  Monica thanked Michelle for arranging this activity.

Patty moved to adjourn the meeting.  Bob seconded and the motion passed.
The meeting was adjourned at 8:30pm.  The next Music Association Meeting is
April 6, 7:30pm, in the Band Room.




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